Accounts Payable Form 1099 Printing

Every year there seems to be confusion regarding year-end form 1099 printing.  Unlike W-2 data, vendor 1099 information is not purged during year-end processing. 1099 data is only purged if after printing 1099’s, you say “Yes” to the prompt “Do you want to clear all 1099 payments?”  MAS 90/200 can store 2 years worth of 1099 data.

Often times, this scenario will play itself out:

Companies print their 1099 data and tell the system not to purge, thinking they may need to reprint before they purge.  Then for one reason or another the data is never purged and the end of the next year approaches. Inevitably, the 1099’s are printed and the data isn’t correct.  Of course, no one remembers that the previous year was not purged.  So, remember, if your data appears incorrect, please check to see what year 1099 data you are printing. 

To find out what your current 1099 year is, go to Accounts Payable-Setup-Accounts Payable Options. You will see the current 1099 year on the “1. Main” tab. To allow the correct 1099 data to print you cannot simply change the current 1099 year here.  You need to purge the 1099 data by either printing or simply previewing 1099 forms.  Once you’ve printed or previewed, you will be given the option to purge the 1099 data.

If you have any questions about printing 1099’s, call our tech support department at 800.613.6350